What is CLM? An Essential Guide

CLM is the new buzzword in legal. But how can it help your business with its contract processes?

During the creation of a contract, it will go through many departments in an organisation. A clear process will improve communication between departments. Our guide looks at:

Contract Lifecycle Management Explained

Contract lifecycle management is the process of managing contracts from initiation to execution and beyond. It involves various stages such as drafting, negotiation, approval, monitoring, and renewal or termination. The goal is to ensure compliance with legal requirements and maximize value for all parties involved.

How it Works?

Contracts involve up to six or seven stages depending on the company that require management throughout the contract lifecycle. Each stage must be managed effectively and efficiently for the contract to achieve its maximum value.

Demand for contract lifecycle management solutions has been steadily rising as businesses seek to gain control over their contract portfolio. It addresses key issues including time, cost, and quality by automating low value work for an in-house legal team.

Why is it important?

Contracts are the legal agreements that define the relationship, ensuring each party meets the requirements of the contract. Although a crucial aspect for a company, contracts are often time-consuming, complicated, and challenging to track.

Contract lifecycle management allows a business to reduce the risk of a contract, while ensuring compliance with regulations and encouraging performance auditing. You can expect to see significant cost savings and increased efficiency when you add a contract lifecycle management system to your workflow.

What is the process?

The process starts with a new contract and ends when the purpose of the contract is complete. Or with the option for renewal. The number of stages in the process will depend on each business, its size and existing processes.

To make this easier, we’ve broken down the seven most common steps you may come across in a standard contract. You can read more about the process here.

What are the business benefits?

Nowadays, businesses need to create and manage vast amounts of contracts. Written contracts account for 60 - 80%  of all business-to-business (B2B) deals according to the Institute of Supply Management. For example, a Fortune 1000 company can have 20,000 to 40,000 live contracts at any given point.

Contracts present both opportunities and risks. Effective contract lifecycle management of such vast agreements is crucial but also challenging. Ignoring the process creates significant financial and operational risks for businesses.

We have included some of the key benefits to CLM for a standard contract.

Key Benefits to CLM for a Standard Contract

Jonny Jessop, Enterprise Pre-Sales at Summize, explains how our CLM Software can help businesses streamline the Contract Lifecycle Management process.

Compliance is a major issue in contracts, even more so in larger agreements involving many parties. Contract lifecycle management provides better visibility into active contracts. It ensures constant compliance and decreases litigations from incomplete obligations.

• Build better relationships

A contract defines the smallest set of obligations that parties need to reach. Being a business, fulfilling and exceeding expectations increases financial returns. A contract lifecycle management plan will enhance contract performance, leading to repeat and increased business opportunities.

• Reduce costs

An efficient process can reduce labour costs and time. Effective contract management will save time and money by avoiding non-compliance.

What are the best practices?

Unmanaged contracts often fail to achieve their intended goals and can be costly. For example, businesses lose up to 9.2% of their revenue due to poor contract management. Contract lifecycle management (CLM) creates a process to identify poor contract management, turning lost revenue into opportunity.

An effective contract lifecycle management process can be confusing. To improve your contract lifecycle management process, we would recommend three simple things:

• Automate and digitise

Tracking and managing your contract portfolio is a challenge for any business. Digitising and automating the process saves businesses time and money. Our software helps clients digitise contracts by using our contract creation tools.

• Run regular reports

Conducting regular contract analysis is crucial. Many businesses do not see contracts again after the signature or during the termination or renewal stage of contract management. When businesses fail to meet the agreed obligations, the risk of termination and litigation from the involved parties increases and companies can make better decisions by conducting regular contract analysis. It will help spot inefficiencies and ensure their obligations.

How about software?

Summize analytics dashboard

Contract Lifecycle Management software is used to improve and accelerate existing contractual processes while analysing the contract over the full lifecycle. The software allows legal teams to effectively manage their contract portfolio at each stage of a contract lifecycle, with minimal manual intervention.

Businesses are turning to contract lifecycle management (CLM) solutions to modernise legal workflows as they seek to gain full control over the entire contract management process.

How can Legal Tech improve the process?

For most businesses, contracts are just a time-consuming burden. They are unaware of the benefits they can bring. Still, with some businesses having up to 40,000 active contracts, it can be a complex and daunting task. Contract lifecycle management is crucial in any industry if you want to stand out.

A good process will reduce financial and operational risk to the business. Increasing profits, improving supplier relationships, and creating cost savings of up to 50%. In contrast, a poor process exposes the business to lost revenue with the potential to face legal action for non-compliance.

Two men shaking hands over a contract

Legal teams everywhere are turning to digital contracting solutions like Summize, aiming to automate the process. Summize allows teams to instantly create summaries, identify key dates and important clauses.

• Minimize risk and ensure compliance

Find out more about Contract Lifecycle Management

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CLM Best Practices

For businesses seeking to ensure effective CLM best practices, we have compiled a comprehensive list of helpful tips on what to watch out for and how to optimise your processes for maximum efficiency and success across your organiasiton.

CLM best practices
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Challenges of CLM

For businesses looking to ensure CLM best practices, we have identified the top five challenges that businesses face and provided a comprehensive set of useful tips on how to effectively overcome these challenges.  

Challenges of CLM
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Stages of CLM

We have broken down the 8 distinct stages that encompass the entire contract lifecycle for a standard contract. In this article you will gain a profound understanding of each stage, equipping you with the knowledge to effortlessly navigate the complexities of contract management.

Stages of CLM
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Best CLM Software

We have narrowed down the top CLM vendors available in the market and have identified the key features that you should prioritise when selecting your CLM software. By considering these crucial aspects, you can ensure that your chosen CLM solution aligns perfectly with your business requirements.

The 7 best CLM software companies
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How Does Contract Lifecycle Management Work?

What is Contract Lifecycle Management? Discover how it works and gain insights into its scope, functionality, and the valuable benefits it can bring to your business's contract management process.

How does CLM work?
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Contract Lifecycle Management Benefits

Contract Lifecycle Management (CLM) software efficiently handles the entire contract management process, from start to finish. Learn about its comprehensive capabilities and how it streamlines and optimises contract management, providing organisations with greater efficiency and control.

The benefits of contract lifecycle management
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Understanding The Contract Lifecycle Management Process

Learn how CLM works, including the key factors to consider and the step-by-step guide on effectively implementing CLM software. Explore the comprehensive insights and gain a deeper understanding of successful CLM adoption.

The CLM process
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CLM Implementation

Learn the fundamentals of CLM, including how to efficiently and successfully implement a CLM tool at your organisation and the top factors to consider when purchasing a new CLM solution.

CLM Implementation
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Investing in CLM: Processes, Benefits, and Risks

Explore the potential of CLM as an investment opportunity. Gain valuable insights into the processes, wide-ranging benefits, and potential risks associated with investing in CLM solutions. Take a decisive step towards optimising your contract lifecycle management by exploring this guide.

Investing in CLM