Using Summize for Contract Creation & Review

In April 2021, the University of Bristol decided to take on Summize to improve and accelerate the review and creation of research contracts.
Company
The University of Bristol
Location
Bristol, United Kingdom
Industry
Higher Education
Size
3,300

Key Outcomes

Created Financial Risk Profiles

for each department in the organisation

More Accurate

and consistent contract reviews

Eliminated Bottlenecks

and streamlined cross-department collaboration

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Objective

The University of Bristol is one of the worlds most renowned universities. Recognised for its global cutting-edge research and innovation, it has over 3,000 academic staff and 27,000+ students.

The immediate issue for the University of Bristol was to increase department efficiency whilst improving cross-department collaboration on their contract portfolio. The primary challenge that they faced was that they previously completed their contract creation and contract reviews manually.

With a diverse portfolio of contracts which are frequently repeated due to the nature of work meant that their contractual processes were slow, lacked transparency, and fragmented. The University of Bristol set out to find a digital contracting solution that would automate their processes, improve multi department collaboration, whilst allowing for full control over process.

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We use Summize to build a complete picture of risks for each department.

Tom Morgan, Head of Research Contracts

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Summize has been amazing at accelerating our existing processes.

Tom Morgan, Head of Research Contracts

The Solution

The University of Bristol is one of the worlds most renowned universities. Recognised for its global cutting-edge research and innovation, it has over 3,000 academic staff and 27,000+ students.

In April 2021, we helped The University of Bristol to transform their manual contract process into a fully digital lifecycle. By utilising the Contract Analysis Engine, they accelerated their contract review process with instant summaries and actionable tasks across their diverse portfolio.

By building their own unique clause wording In the Clause Builder and customisable Playbook, The University of Bristol were able to leverage the Microsoft Word Add-In to accelerate their contract creation process. Further potential was added with the health check functionality, allowing them to ensure their definitions are correct and red flag areas of concern.

Outcome

By implementing Summize as their Contract Lifecycle Management solution, The University of Bristol have accelerated their contract review process. Intelligent automation produces instant summaries, actionable tasks, and highlights immediate risk across their contracts.

By combining the customisable playbook and Clause Builder has enabled The University of Bristol to utilise the Microsoft Word Add-In for intelligent contract creation. With an easy-to-use task list, custom clauses for the most unique contracts, and the ability to health check their work, the team have smarter way of creating contract whilst improving the collaboration between departments.

By utilising the data engine, The University of Bristol have better access to improved decision making and actionable insights, summarising risk and potential cost savings. The functionality to report on all their contracts over the past year has allowed them to build out a department specific risk profile with the associated information.

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Even for the most unique contracts, Summize has allowed us to perform health checks with red flags directly in Microsoft Word.

Tom Morgan, Head of Research Contracts

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